Planning an Event
Whether your event is large or small, the Council's Events Officer, Sarah Jones, is a great first point of contact for all enquiries.
01446 704737
sejones@valeofglamorgan.gov.uk
Your responsibilities
As an event organiser, your duties include (but are not limited to) planning, ensuring public safety, conforming to legal requirements, and the overall operation of your event. The Vale of Glamorgan Council’s Event Safety Advisory Group (ESAG) aims to help organisers with the planning and management of an event, and to encourage cooperation and coordination between all relevant agencies. It consists of Council departments such as Licensing, Highways, Health & Safety, Environmental Health and Public Protection, plus representatives from the Police, Fire and Ambulance services. The ESAG is an advisory group, however individual members of this group may have powers to require event organisers to comply with their legal obligations. It meets regularly throughout the year and, dependent on the nature of the event, the ESAG may invite event organisers to meet them to discuss their event. For more information on the ESAG please contact the Council’s Events Officer on 01446 704737 or sejones@valeofglamorgan.gov.uk
The Vale Events Network
Running since 2009, the Vale Events Network is open to groups and individuals interested in the development and delivery of quality events within the Vale of Glamorgan. There’s a £50 annual membership fee, which gives event organisers access to the latest advice, networking opportunities and the use of a stock of event equipment which includes heavy duty gazebos, tables, PA, event Radios, ‘A’ Frames and fire extinguishers. For more information on the network please contact the Council’s Events Officer on 01446 704737 or sejones@valeofglamorgan.gov.uk
Promoting your event
We can also help to promote your event by adding it to this website and mentioning it on Facebook, Twitter and Instagram @visitthevale. Simply email the details of your event to Julie Morgan at tourism@valeofglamorgan.gov.uk
Are you a performer?
The council's Events Officer is always looking for new performers, bands, craft providers, mobile caterers, bars, and street entertainers to possibly take part in future Council events. If you would like to find out more please email sejones@valeofglamorgan.gov.uk
Funding for Events in the Vale of Glamorgan
The Vale of Glamorgan Council may be able to offer financial support to event organisers looking to deliver events within the Vale of Glamorgan, under one of these funding schemes:
Event Grant Scheme
This provides support to events that raise the profile of the Vale of Glamorgan, enhance its reputation as a quality event destination, complement existing events, bring economic benefit to the region and have the potential to attract both staying and day visitors.
To begin with, applicants must discuss their proposal with the Events Officer. Once the proposal is deemed eligible, a full application form can be submitted. This is done on an annual basis with funding secured for the following financial year.
New Event Grant Scheme
Having supported many successful events, the Council and now wants to broaden the offer by helping new independent events to establish themselves and grow. Organisers of new events can apply for funding of up to £1,000. Event Organisers will have to demonstrate that their event meets a number of criteria plus provides some match funding, in order to qualify for funding of up to £1,000, organisers must demonstrate that they have match funding and that their events meet the New Event Grant Scheme Guidance Notes & Criteria. Applications will be reviewed by a panel which meets on a regular basis, until the entire fund has been allocated.
